Audiovisual (AV) Tenders | UK & RoI

Tenders Direct is your go-to source of AV tenders and bid support.

Between 2022-23, there were 5452 audiovisual tenders published across the UK and Ireland.

UK & ROI Audiovisual Tenders 2022-23

  • 24% – Presentation equipment, Projectors, Lectern Equipment, Sound Systems 
  • 21% – Video production, Filming, DVD production, Animations, Training Videos 
  • 10% – Video screens, Video walls, Plasma screens, Scoreboards, Digital Signage. 
  • 9% – Photography Services, Digital Photography Sessions, Photo Management Services. 
  • 8% – Video Conferencing, Teleconferencing, Audio Conferencing, IP Video, Internet Conferencing. 
  • 8% – Broadcasting Systems, Digital Broadcasting, Radio Studio, Newsroom 
  • 5% – Public Address Systems, Voice Evacuations, Voice Alarms, Annunciators. 
  • 15 % Other 

The majority of these opportunities (73%) were Low-value tenders, which is great news for SMEs (small and medium-sized enterprises). Low-value tenders have fewer restrictions and requirements than High-value tenders, making them more accessible and easier to bid for.  
Whether you are a sound engineer, video editor, photographer, animator, projector technician, or any other role in the audiovisual industry, we can match you to the most suitable tenders based on your profile and preferences.

Debbie Mackenzie, Managing Director, Proactis Tenders Limited

AV Tenders FAQs

Winning AV tenders requires submitting high-quality bids that showcase your suitability, experience, and value for money. Here are some tips to help you: 

  1. Do your homework on the buyer and the project to grasp their needs, expectations, and objectives. You can find useful information by looking at current and past tenders, as well as contract award notices. 
  2. Customise your bids to align with the requirements stated, showing how you can fulfill or surpass them. Pay close attention to the award criteria and develop a suitable pricing strategy. 
  3. Make a professional and clear proposal. Use simple language, avoid jargon, and always proofread your bid for errors. Buyers will likely provide instructions on formatting, but you can always improve the readability of your bids with headings, bullet points, tables, charts, and images. 
  4. Learn about best practices from colleagues, online resources, our Knowledge Hub, or one of our Training Courses. 

To bid for AV contracts, you need to follow a series of steps that involve finding the right opportunity, preparing your response, and then submitting your bid. We have created a simple 9-step guide for the tendering process, and you can use this as a basis for all of your tendering activity.

If you are looking for AV tenders online, you may encounter different levels of quality and relevance. Some common sources are search engines, public procurement websites, or tendering portals like Tenders Direct (the UK’s most accurate).  
If you would like a personalised report on how many opportunities are available for your business, and which keywords to use, we would be happy to provide you with a FREE Market Overview.

There is no definitive answer to what your chances of are winning an AV tender are, as it involves various factors such as level of competition, suitability of your business, and quality of your bid. However, tender evaluation is a very fair process, so if you can meet the buyer’s requirements – you have a chance to win. To increase your chances of success, read our article ‘How to best prepare to win a tender’.

The public sector must follow certain rules when they need audio visual services. They must announce these contracts publicly and invite businesses to bid for them if they are worth more than £12,000 for central government agencies or £30,000 for other public sector organisations. 
Different tendering processes can be used by the public sector, which will affect how they buy goods or services. The government has also set 11 key priorities that the public sector should take into account when they make procurement decisions.  

To decide whether AV tenders are worth your time, you need to weigh the pros and cons of public sector work, the difficulty of finding tenders and the demand for your services.  
Public sector work has many advantages over private sector work, such as 30-day payment periods, accessible contracts and transparent procurement processes. Public sector clients are some of the most reliable and desirable ones for your business.  
However, finding tenders can be tricky, especially if you don’t have any guidance. There are many portals to search through and many of their results are irrelevant or outdated. That’s why we created Tenders Direct, a service that helps you find the best tenders for your business.  
If you are not sure whether there are enough tenders for your niche or frequency of service, we can run a quick report for you. Just fill out the form in the link and we will get back to you.

The answer is yes, SMEs can bid on audio visual tenders. The UK government actually aims to allocate 33% of all contracts to SMEs, there is even legislation that allows for contracts to be exclusively for SMEs.  
Audio visual tenders can be divided into two main categories: High-value and Low-value tenders. SMEs usually focus on Low-value tenders, because they have fewer restrictions and tender to be more frequently available.  

We have broken the tendering process down into 9-steps. These steps can be applied to any tender – not just audiovisual contracts. The steps are: 

  1. Evaluate the tender 
  2. Review available information 
  3. Bid planning 
  4. Strategy development 
  5. Answer planning 
  6. Answer development 
  7. Answering 
  8. Proofing 
  9. Submission

Audiovisual tenders can vary in their types, and the processes used depend on the buyer’s needs and their perceived value. You can learn more about how to distinguish between different kinds of tenders in our article ‘What is a public tender?’ 

Tenders Direct can help you grow your audiovisual business by providing you with a range of services to help you access tenders and win more work with the public sector.  

  1. Receive personalised AV tender notifications by email, based on your business profile and preferences.  
  2. Get up to 18 months prior notice of contract renewals with Advance Tender Alerts. 
  3. Track your competitors’ activities and performance with Competitor Tracker. 
  4. Link Tenders Direct with your business applications, such as Salesforce, HubSpot, Zapier, and more, to effortlessly export tender details and build opportunity pipelines. 
  5. Learn how to write high-quality and engaging bids through our bid writing training courses. 
  6. Get resourcing support from our consultants to help you create compelling bids for on-time submission.